Senior Administrator – Rudgeway, Bristol
£24,294 - £28,770
DiSRUPT Agency are partnering with a fantastic organisation that provide inspirational education and care to children and young people, resulting in life changing experiences and countless stories of success.
Opening early 2024, this new school will be a purpose built, brand new, state of the art school, catering primarily for children with Social, Emotional and Mental Health needs but also providing for children with autism who have moderate learning needs. The school will provide education for up to 50 children aged 8 to 16.
You’ll be in charge of managing the office, ranging from meeting and diary management and providing support to the Head Teacher, HR administration and checking payroll with attendance records. You’ll be involved in running the reception and responsibility for accurate files. With your efficient, professional approach and ability to set up processes and systems, you’ll keep things running smoothly.
Please be aware this post is subject to an Enhanced Disclosure check.
General Duties
- Reception duties
- Typing of documents including letters, handbooks, policies and memos
- Maintenance of filing systems
- Copying and distribution of documentation
- Petty Cash
- Record, compile, transcribe and distribute minutes of meetings
- Follow up on action points to ensure deadlines achieved
- Maintain office supply inventories and order office supplies
- Resolve administrative problems and enquiries
- Co-ordinate and organise the diaries and schedules
- To electronically produce reports, letters, agendas
- To organise and co-ordinate meetings
- To arrange travel and accommodation
- To co-ordinate, print, distribute and collate relevant documentation
- Proofread documentation before distribution/print
- To keep the Head Teacher fully informed about such matters as fall within the remit of the Senior Administrator
- To create and maintain staff records on HR system, including information for payroll
- Maintain accurate staff attendance records on the database on a daily basis
- Highlight areas of concern regarding attendance and timekeeping
- Involvement in the recruitment and selection of staff team and ensure Safer Recruitment of all staff
- Facilitation of orientation and induction for new staff
- Line management of office staff including progress review, Supervision. Dealing with any performance issues as necessary
- Co-ordinate office staff activities to ensure maximum efficiency
- Streamline processes, ensuring the team works as efficiently as possible
- Liaise with the resourcing team at Head Office
Person Specification
- 5 GCSEs or equivalent (NVQ2), including Mathematics and English
- Minute taking
- Minimum of two years’ experience of working in a busy office
- environment
- Secretarial/administrative experience
- Experience of liaising with outside agencies and other organisations
- Experience of dealing with issues of a confidential nature
- Training in & knowledge of Microsoft Office
- Competent in the use of Microsoft Office packages e.g. Word, Excel and Email.
- Confident IT skills including excellent work processing
- Understanding of confidentiality and dealing with sensitive information appropriately